Reporting Owners for Mandatory RRE Filing
Entity Ownership Reporting
What is this report and why must I submit infomation?
A new federal law requires a FinCEN Real Estate Report for certain residential property transfers. This is a very common new report that started for closings after 3/1/2026 with nearly one million reports filed each year. Don’t worry, we’ll take care of the filing for you.
You’ll receive a secure link to share a few details online. It only takes about five minutes, and the system is much safer and easier than paper forms. Once you submit, our team prepares and files the report directly with FinCEN on behalf of your title or escrow provider.
To validate any information request, please feel free to contact your title or escrow service to verify they are working with us here at FincenRealEstateReport.com. Alternately, you may have already received a notice from your title or escrow service before your invitation link email or you may see our badge on their website’s footer.
All you need to do is provide information about your entity or trust, its owners, and certify the information is correct. We handle the rest. This ensures your closing stays on track without added hassle as your title or escrow provider cannot close your transaction until this mandatory report is ready.
Please read the instructions below to know who to include as owners for your entity or trust.
Entity Ownership Reporting
Who should I include as an owner of my Entity (LLC, Corp, etc.)
A BENEFICIAL OWNER IS ANY INDIVIDUAL who makes important decisions for the entity or owns or controls 25 percent or more of the entity. Report all beneficial owners that meet this criteria.
Also list each person who will sign documents for the entity at closing. At least one signer must be named. A signer can be different from the owners or control persons.
Ownership can be direct (people owning the entity) or indirect (where the entity is owned by an entity). If your entity is more than 25% owned by another entity, list the individuals that have benficial ownership of that entity as well.
MAKE SURE TO INCLUDE
• Control persons such as CEO, CFO, COO, managing member, general partner, or anyone with similar authority.
• Individuals who own or control 25 percent or more.
• Anyone who will sign for the entity.
DO NOT INCLUDE
• Employees without real authority.
• Investors under 25 percent with no control.
• Outside professionals like brokers or attorneys who are not signers or control persons.
QUICK EXAMPLES
#1. Two-member LLC at 60 percent and 40 percent. Include both members. If a third manager signs, include that signer.
#2. Corporation with four investors at 20 percent each and a CEO who runs the business. Include the CEO for control. Add the GC if the GC will sign.
#3. JV where a GP LLC holds 1 percent but controls the entity. Look through the GP to the people who control it. Include whoever will sign for the buyer.
Trust Ownership Reporting
Who should I include as an owner of my Trust
A BENEFICIAL OWNER FOR A TRUST IS ANY INDIVIDUAL is any individual in one of the roles below. Report all individuals who meet the criteria. A signer can be different from the people listed below. If any role below is filled by a company or another trust, look through and list the real people who control that role.
MAKE SURE TO INCLUDE EVERYONE IN THESE ROLES
• Every trustee.
• Anyone who is not a trustee but has authority to dispose of trust assets.
• A sole beneficiary, or a beneficiary who can demand or withdraw substantially all trust assets.
• Any grantor or settlor who can revoke the trust or withdraw trust assets.
• Anyone who will sign for the trust at closing.
• If any role above is filled by a company or another trust, look through and list the real people who control that role.
DO NOT INCLUDE
• Beneficiaries who are not sole beneficiaries and cannot withdraw substantially all assets.
• Advisors or protectors without authority to dispose of assets.
• Administrative helpers who are not signers and have no decision authority.
QUICK EXAMPLES
#1. Revocable living trust. The grantor is trustee and can revoke. Include the grantor trustee and any co trustees. Include whoever will sign.
#2. Irrevocable trust with an independent trustee and several beneficiaries. One beneficiary can withdraw 5 percent each year. Include the trustee. Do not include the beneficiary.
#3. Corporate trustee. An LLC serves as trustee. Look through the LLC and include the individuals who control the trustee role. Include the person who will sign.
About Us
FincenRealEstateReport.com
FinCEN Real Estate Report is owned by Advalis Inc., the compliance technology company behind FincenFetch, which already manages more than 150,000 FinCEN beneficial ownership filings. Trusted by over 1,000 firms nationwide, we bring proven experience in automating federal compliance so you can trust that your filing will be handled correctly and efficiently.
Our platform makes the new FinCEN real estate reporting requirement simple. Instead of filling out government forms, you use a secure link to provide a few details in minutes. We prepare and file the report directly with FinCEN, while protecting your information with SOC 2 Type II certified security standards. The result is faster, safer compliance that keeps your closing on track with less stress for you.
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