You have received a secure compliance request from your Title Agent or Settlement Office related to your upcoming property closing. This is a standard step in the real estate process and is required to meet federal FinCEN reporting regulations. If you are not sure why you are receiving this or why you need to complete it, please review additional buyer resources at: https://fincenrealestatereport.com/fincen-for-buyers/
Why You Are Being Asked to Complete a FinCEN Real Estate Report
Federal law requires a FinCEN Real Estate Report for all-cash purchases of residential property when a company (entity) or trust is involved and no mortgage or other loan is used. There is no minimum purchase price, and the requirement applies regardless of the property value. This report is issued by the U.S. Department of the Treasury to help prevent money laundering and financial crimes by increasing transparency in real estate transactions.
Official Government resources are available for reference at:
View FinCEN’s FAQs Here:
https://www.fincen.gov/rre-faqs
What Happens If I Miss The Deadline or Don’t File The Report?
The report must be submitted in order for your closing to move forward. If the required information is not provided, your closing may be delayed because the title company or settlement agent cannot finalize the documents until the report is complete. To avoid any delays, it is essential that you complete the request as soon as possible.
What You Need to Do
Click the secure, encrypted link provided in your email to access the form. Enter the required ownership details. The process typically takes about five minutes. After reviewing your entries, certify that the information you provide is accurate.
This guide will walk you step-by-step through how to complete the Buyer Details (Transferee Information) section within the Fincen Real Estate Report portal to ensure your report meets all federal compliance requirements.
Confirm Buyer Type
Before entering any information, confirm that the buyer (transferee) is a legal entity or trust (for example, an LLC, corporation, or family trust).
Entering Entity or Trust Information
If The Buyer is an Entity:
- Full Legal Business Name: Enter the entity’s official legal name as it appears in formation or registration documents.
- DBA (Doing Business As) Name (if applicable): If the business operates under a trade name, include the DBA name.
- Amount Paid for Property: Provide the total amount paid for the property.
- Transferee Address Type: Select the type of location where the entity conducts business.
- Buyer Entity Country: Specify the country where the business is legally formed or incorporated.
- Buyer Entity Address: Enter the business’s official registered address (street, city, state, and zip). P.O. boxes are not accepted
- Tax Identification Number: Provide the entity’s Tax Identification Number, typically an EIN.
If The Buyer is a Trust:
- Full Legal Trust Name: Enter the trust’s full legal name exactly as it appears in the trust document.
- Date of Trust Instrument Executed: Include the date the trust was originally signed (established).
- Revocable or Irrevocable Status: If the trust is revocable, clearly indicate that.
- Amount Paid for Property: Enter the amount used to purchase the property, or select “No money paid” if the property was transferred at no cost.
- Tax Identification Number: Provide the trust’s Tax Identification Number, which may be: The grantor’s SSN/ITIN, or a separate EIN, if one has been issued for the Trust.
Add Beneficial Owner Information
A beneficial owner is any person who either owns 25% or more of the entity, or has substantial control (such as signing authority, management authority, or trustee responsibilities). Even if no one meets the 25% ownership threshold, there is always at least one person with substantial control, such as the managing member of an LLC, the CEO of a corporation, or the trustee of a trust. This requirement ensures transparency and prevents entities from being used to conceal who is actually in charge.
Every entity has at least one beneficial owner.
If you are unsure who qualifies, you should refer to:
Beneficial Owner Guide for Entities:
https://fincenrealestatereport.com/benefical-owner-guide-fincen-rre/#entity
Beneficial Owner Guide for Trust:
https://fincenrealestatereport.com/benefical-owner-guide-fincen-rre/#trust
Required Information for Each Beneficial Owner
Please upload a photo of your government-issued ID. Once uploaded, the system will automatically extract and fill in the most, if not all, required fields for you. Always double-check every field for accuracy.
You file must be a JPEG or PNG image, less than 5MB
Beneficial Owner / Signer Information Overview
This section collects details about individuals who either own or control the entity or who are authorized to sign on its behalf. Choose the option that best describes each person’s relationship to the entity:
- Beneficial owner with signing authority: The person owns part of the entity and has the power to sign documents or make business decisions.
- Beneficial owner: The person owns part of the entity but does not have signing authority.
- Signing individual: The person does not own part of the entity but is authorized to sign documents on behalf of the entity (for example, a manager, trustee, attorney, or officer).
Information Required for Beneficial Owner
- Select owner’s relationship to entity: Beneficial owner, Beneficial Owner with signing power or a signing individual
- First & Last Name: Enter the individual’s full legal name.
- Date of Birth: Use the format MM-DD-YYYY (example: 07-07-1998).
- Home Address: Provide the residential street address (city, state, and zip). P.O. boxes are not accepted.
- Identification Type and Number: Select the identification type (SSN, ITIN, Passport, or other accepted ID) and enter the corresponding number.
Citizenship: Enter the country or countries of citizenship. Be sure to include every citizenship you hold in this section. - Authorization Capacity Description:
- Officer – An individual holding an official leadership position within the entity, such as President, CEO, or CFO.
- Employee – A staff member formally employed by the entity who has been granted signing authority.
- Trustee – A person or entity legally responsible for managing the trust and authorized to act on its behalf.
- Partner – A member of a partnership with the legal authority to bind the partnership in transactions.
- Counsel – An attorney who is authorized to sign documents on behalf of the entity or trust.
- Agent – A third party formally authorized through a power of attorney or similar agreement to act and sign on behalf of the entity or trust.
- Other
- Name of Employer: Business Legal Name, for example House4all LLC
Adding Multiple Beneficial Owners
If your entity has more than one qualifying Beneficial owner, select “Add Another Owner” to enter each additional individual. All relevant beneficial owners must be listed.
If you are unsure who qualifies, you should refer to:
Beneficial Owner Guide for Entities:
https://fincenrealestatereport.com/benefical-owner-guide-fincen-rre/#entity
Beneficial Owner Guide for Trust:
https://fincenrealestatereport.com/benefical-owner-guide-fincen-rre/#trust
Complete Payment Information
This section collects the details of how funds were transferred for your property transaction. Providing accurate payment information is required under federal law. You may add, edit, or delete payment entries at any time. Each payment should be entered as its own line.
Enter Your Payment Details
Some payment information may already appear when you log in. This information was provided by your title or settlement agent and is not a system error. Review each entry and complete any missing details where needed.
You will be asked to provide the following:
- Payment Amount (in U.S. Dollars): If any initial payments are already listed, simply enter the account number and the bank from which the funds were sent.
- Payment Method: Select how the payment was made (for example: wire, check, cash, or another accepted method).
If the earnest money (down payment, deposit, etc.) was paid by someone other than the buyer, you will need to enter that person or entity under Payor #1.
- Payor Details:
- Entity: Select Yes if the payor is an entity (such as a business or trust).
- Payor’s First Name: Enter the first name of the individual who made the payment.
- Payor’s Last Name: Enter the last name of the payor.
If the payment was made by a company or trust, provide the full legal entity name instead of first and last names.
Special Circumstances
If the property was transferred without any payment, you will need to indicate that no funds were exchanged. In this situation, select the option:
“No funding was paid. This property transfer occurred without cost to the buyer.”
This applies to property transfers such as gifts, transfers between family members, or other non-purchase transactions where no money changed hands. If a non-bank loan, hard-money loan, or seller financing was used for part or all of the payment, select the option:
“A non-bank loan, hard-money loan, or seller financing was part of the transaction.”
This applies when the money for the purchase didn’t come from a traditional bank or mortgage lender such as, private lender or investor, a hard-money lender, or a seller financing agreement (where the seller lets the buyer pay over time instead of using a bank).
Review and Confirm your Payment
Verify that all payment information matches your transaction records. Double-check the names, amounts, and account details for accuracy. Ensure that any non-buyer payors (such as a business partner or third party) are listed correctly. If you entered some information that was not correct you can edit, just delete it then re-enter the correct information. If you need to remove any added payment information, click the red trash can icon next to the item to delete it.
Finalize Your Report
Before submitting your report, review the information for accuracy. Ensure that all buyer entity details have been entered correctly, that at least one beneficial owner has been listed, and that the payment information accurately reflects the full purchase price. Once everything has been confirmed, continue to the final section of your FinCEN report.
Accepting the Terms and Conditions
Before completing your FinCEN Real Estate Report, you will be asked to acknowledge and accept the Terms and Conditions. This step is required to authorize the use of your information for federal reporting. You will be prompted to read the Terms and Conditions, which explain your responsibilities and why the report is necessary. After reviewing, enter your full legal name into the signature field. This entry serves as your electronic signature. Please note, your terms and conditions may slightly vary from the example shown below.
Next, choose your role in the transaction. Select whether you are a beneficial owner or authorized signer, or a legal representative acting on behalf of the owner. Once selected, check the box or click “I accept the Terms and Conditions” to confirm your agreement.
Why This Is Required?
Federal law requires that FinCEN Real Estate Reports be accurate and certified. By signing, you confirm that the information provided is true to the best of your knowledge and that the reporting agent may submit it to FinCEN. This protects both you and the reporting agent from penalties and ensures your transaction stays compliant with FinCEN Real Estate Reporting.
For more details, you may visit: https://www.fincen.gov/rre
When finished, click “Complete.”
How Do I Know I Am Done With My FinCEN Real Estate Report?
After you click complete in the screenshot above, you will be redirected to the following page:
When you select “Complete,” wait until you see the confirmation message. If you close the page before that, your submission may not go through.
If you need to edit your submission later, use the original link that was emailed to you.
Contacting Support When Chat Isn’t Available
If live chat is offline, you’ll see a note saying chat support isn’t available right now. You can still reach us by sending a support ticket.
To do this, click the Support button in the bottom-left corner of your dashboard. Type a short description of the issue, confirm your email or phone number so we know how to reach you, and choose whether you want a reply by email or phone.
Once you submit the ticket, our team will review it and get back to you during business hours.
